MED SPA · THUNDER BAY

Thunder Bay med spas: stop losing leads to voicemail

Phone rings first4.2s response30-day guarantee

An existing client called to ask about a swelling concern after lip filler. The injector was in another room. The voicemail box wasn't checked until close. The client posted a review the next day.

Why this matters in Thunder Bay

Thunder Bay winters bring the calls that cold weather always brings: pipes that froze overnight, furnaces that stopped on the coldest day, roofs that started leaking once the ice dam thawed. The calendar keeps the inbox full. So. The fix is the same here as anywhere: text the caller back in five seconds instead of letting them roll to voicemail.

What Avidra does

Avidra answers your phone with AI voice the moment a call lands. The caller hears a real voice. You get a structured lead summary on your phone, the same way a text would arrive.

The text doesn't replace the human conversation. It buys time for it. You still call back. You still close the job. Avidra just makes sure the lead is warm and the basics about the clients are in your inbox before you do.

How Avidra answers your calls

Step 1 · AI picks up
Avidra picks up every call the moment it lands. The caller hears a real voice, not a hold-tone or a phone tree.
Step 2 · Qualifies the caller live
The AI walks the caller through the questions you'd ask. Configurable per trade, per shop, per script.
Step 3 · Transfers to you when they ask, or summarizes when they don't
If the caller wants a human, they get one. If they don't, the AI handles the whole call and you get the summary after.
Step 4 · Lead summary lands on your phone
After the call, Avidra texts you a structured summary. Caller name, problem, urgency, recording link if you want it.

Pick a pickup mode

You decide who picks up first. Run the human-first mode: your phone rings, and Avidra only steps in if the call goes unanswered. Or run the AI-first mode: Avidra picks up live and transfers when the caller wants a human. Most shops start human-first because the customer relationship still flows through you. AI-first makes sense once the volume is past what one person can handle.

Free tier includes both. AI voice and SMS text-back are both in the $0 floor, so neither pickup mode costs extra.

The phone end of your practice

Avidra owns the phone end of your practice. It picks up calls, runs the qualifier, captures the booking request, and relays the messages you ask it to send. Everything past the phone stays with you. Scheduling, billing, charting, treatment planning all live in your existing tools.

It doesn't book the consult. It doesn't quote a treatment tier. It doesn't replace the nurse-injector conversation. The text captures interest and tells the client the office will follow up. The consult and the treatment plan stay with your team.

The math on your missed calls

The numbers on a spa your size.

8 calls/week missed$320 avg appointment$2,560 / week$11,093 / month$133,120 / year

73% of clients don't leave a voicemail. They call the next med spa on Google.

Avidra catches them in 4.2 seconds.

The promise

If Avidra doesn't recover 3 booked appointments in your first 30 days, I refund everything and disconnect you myself.

No forms. No retention call.

Asad

Calls med spas in Thunder Bay actually take

You probably recognize these patterns by now. Botox consult booking for a first-time client. Chemical peel consult ahead of a wedding. Lip filler touch-up for a returning client. Consult-to-treat conversion for a hesitant prospect. Pick up first and the patient stays on your books. Pick up second and they call the practice across town.

Off-hours calls run differently. Tighter questions, less willingness to wait for a callback in the morning. Bruising or swelling after a treatment, client wants reassurance. Post-laser redness that's lasting longer than expected. The practice that books fastest keeps the patient.

What the year looks like

Spring run-up to wedding season and summer drives consults March through June. November and early December bump for holiday packages and gift cards.

For most med spas, the call volume isn't flat. You probably already plan staffing and on-call coverage around the peaks. Avidra runs the same in busy season as in slow. No per-call charges, no surge pricing when the inbox gets loud.

Getting Avidra answering your phone

Setup is two minutes. You connect your business number to Avidra, either by porting it or by setting your existing line to ring the Avidra number. The AI picks up from then on. You edit the default intake script to sound like your office, and the first real call uses your voice and your business name.

Most owners are live before lunch on the day they sign up. The honest test is to call your own line and have the AI answer. The questions land. The summary fires. You see the intake on your phone.

Why live pickup beats voicemail

Voicemail is where service leads go to die. A homeowner who hits voicemail at 7pm and gets a callback at 9am has already booked the next name on the list. Avidra picks up live, so the conversation starts in the first ring. By the time the caller would have hung up on voicemail, the AI has already captured the caller's name and address along with the basics of the call. The follow-up callback then lands into a warm conversation, not a cold one.

Common questions

Can I have different scripts for different injectors?

Yes. The intake can branch by requested injector.

Will the script offer a price range?

Only if you approve a published range. Most spas keep pricing for the consult.

Can it ask about medical history?

Only if you configure it to capture intake forms by text. Most spas keep medical history for the in-person consultation.

Can it capture skin-type information for laser inquiries?

Yes. Laser hair removal and laser skin treatments include Fitzpatrick-type questions in the intake.

Will the script know the difference between Botox and filler inquiries?

Yes. The first question branches on the treatment type. Each path asks the right follow-up questions.

Try Avidra on your own number

Start free for 14 days. No card required. Plug your business number in, miss a call on purpose, and see the text fire. Avidra reads the same whether the call comes from Thunder Bay or from the next market over.

Start free for 14 days